Accounts Payable Administrator Mountain View, CA

Accounts Payable Administrator

Full Time • Mountain View, CA

Auto-Chlor System is seeking an Accounts Payable Administrator for our headquarters office in Mountain View, CA.  This position is full-time, Monday to Friday, 6:30am to 3:30pm.  We offer a competitive base pay with full benefits and a culture where learning and training never stops and where we put people first. The ideal candidate for this position is detail oriented, can work independently and take initiative while providing great customer service. 

Job Duties and  Responsibilities:

  • Code vendor invoices with the appropriate GL account and department information.
  • Create and maintain vendor information, including obtaining W-9 Forms.
  • Data entry of information input in timely manner to schedule and prepare weekly check runs.
  • Create Manual checks as necessary
  • Research, resolve and communicate discrepancies or outstanding balances on vendor accounts.
  • Reconcile monthly statements.
  • Assist with month-end close process by working with vendors to receive invoices on a timely basis and determining the need for accruals. Reconcile monthly aging reports.
  • Prepare annual 1099 forms and related reports. Communicate with vendors and government agencies on a timely basis.
  • Helps with streamlining any processes. Assist with the documentation of policies and procedures.
  • Will occasionally provide support to payroll team.

Qualifications / Skills

  • At least 2 years of experience doing full cycle accounts payable.
  • A thorough understanding of a three way matching system (purchase order, receiving and invoice) is required.
  • Intermediate level experience with Microsoft Excel and 10-key proficiency.
  • Organized with strong sense of priority and commitment to deadlines.
  • Ability to work with vendors and employees at all levels of the organization promptly and professionally.
  • Excellent internal and external communication skills, both written and verbal.
  • Dynamics experience a plus

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

We are proud of the benefits we offer!

Auto-Chlor System is proud to offer a comprehensive benefits plan designed to meet the needs of employees as well as their families.  We also offer company perks for the hard work and dedication our employees put forth every day. 

Insurance
Medical, Dental, and Vision
401k
Profit Sharing
Paid Time Off
Employee Savings Plan
Company Car & Cell Phone*
*For certain positions
Guaranteed Commission for First Three Months*
*Outside sales positions only
Company Paid Events
Quarterly wellness activities, lunch once every 4 weeks, Summer and End-of-Year celebrations for all team members and their family